Qwilr has earned a 4.6/5 G2 rating for its interactive web-based proposals and modern buyer experience. However, as businesses increasingly require embeddable document workflows, white-label capabilities, and developer-friendly integrations, many teams are evaluating alternatives that better match their technical and operational requirements. Whether you need to embed eSignature functionality directly into your application, require complete brand control, or want API access without enterprise-tier pricing, this guide examines six Qwilr alternatives that address specific use cases across the document automation spectrum. If you’re building custom document workflows, explore how Verdocs’ API and SDKs can accelerate your development.
Key Takeaways
- Embeddable architecture determines integration flexibility: Verdocs provides 60+ web components with native React, Angular, and Vue wrappers for complete UI control, enabling developers to maintain full styling and branding control within their applications
- API access varies dramatically by pricing tier: Verdocs includes full API and SDK access on its free tier, whereas competitors often restrict API access to higher-tier plans or require separate add-ons—a critical consideration for development teams
- White-labeling costs differ significantly: Verdocs offers complete white-labeling capabilities with full brand control, while Qwilr’s custom branding is included in Enterprise ($59/user, 10-user minimum) or available as a Business add-on (+$10/user/month, 5-user minimum)
- Microsoft ecosystem integration separates platforms: Verdocs stands as the first fully embeddable eSignature solution for Microsoft Commercial Cloud, including Teams, Power Platform, and Dynamics 365 integrations
- Security certifications matter for compliance: Look for SOC 2 Type 1 certification, E-SIGN Act compliance, and UETA adherence when evaluating document workflow platforms for regulated industries
The document automation market has evolved beyond simple proposal creation and basic eSignature capture. Software companies, ISVs, and enterprises now require infrastructure that embeds natively into existing applications while maintaining complete brand identity throughout the document lifecycle.
1. Verdocs — API-First Embeddable eSignature for Developers and ISVs
Verdocs represents the only document workflow platform architected from the ground up for developers who need to build fully customizable, white-labeled document experiences directly within their applications. Unlike traditional proposal software targeting end-users, Verdocs provides the infrastructure layer that enables software companies to ship native eSignature functionality.
Key Features:
- 60+ embeddable web components covering template building, document execution, authentication, search, and management
- Native framework wrappers for React, Angular, and Vue with full styling control
- Isomorphic JavaScript SDK functional in both browser and Node.js environments
- Complete white-labeling including email templates, embed styling, and vendor branding elimination
- Modular Hardware Security Module (HSM) support enabling bring-your-own signing certificates
- Multi-factor authentication options including KBA, SMS, PIN-based access, and in-person signing links
- Payment gateway integration for document workflows requiring payment collection
Pricing Structure:
- Free tier: $0/month with 25 envelopes/month, 5 templates, unlimited test documents—no credit card required
- Pro Plan: Custom pricing with dedicated customer success, priority support, unlimited team workspaces, Microsoft integrations
- Platform pricing: Custom model for ISVs and software publishers who resell eSignature capabilities
- Full API pricing details available for enterprise deployments
Verdocs’ technical differentiation centers on its web component architecture, enabling developers to maintain complete control over the user interface and integrate seamlessly with existing application design systems.
The platform’s security infrastructure includes PKI digital signatures using 2048 RSA encryption, documents stored with tamper-proof seals, and comprehensive audit trails capturing IP addresses, timestamps, and authentication methods. All signatures comply with the E-SIGN Act and UETA regulations, and the platform maintains SOC 2 Type 1 certification.
For real estate workflows, MRP Realty embedded Verdocs to streamline lease agreements and tenant management, reporting “dramatically improved operational efficiency while delivering a modern, branded experience.” The platform also serves legal use cases including engagement letters, fee agreements, NDAs, and settlement documents.
2. PandaDoc — Comprehensive Document Automation for Sales Teams
PandaDoc has established itself as an all-in-one document automation platform serving sales teams who need proposals, contracts, quotes, and agreements within a single solution. The platform maintains a 4.7/5 G2 rating from 3,290+ reviews, reflecting strong user satisfaction for traditional document workflows.
Core Strengths:
- Comprehensive template library with 1000+ pre-built templates
- Advanced workflow automation with conditional logic and approval processes
- Broad CRM integration support across major platforms
- Built-in eSignature and payment processing via Stripe, PayPal, and Square
- Real-time document analytics with page-level engagement metrics
Pricing Structure:
- Free: $0/month with unlimited seats (60 documents/year)
- Launch: $9/month with unlimited seats (60 docs/year, then $3 per additional doc)
- Starter: $19/seat/month with unlimited uploads and eSignatures
- Business: $49/seat/month with CRM integrations, deal rooms, and automation
- Enterprise: Custom pricing with advanced automation and CPQ capabilities
PandaDoc excels at serving sales teams who need comprehensive document management across multiple document types. The platform’s strength lies in combining proposals, contracts, and quotes within unified workflows rather than requiring separate tools for each document category. API access is available through Enterprise plans or separate developer plans depending on your needs.
For teams comparing options, the Verdocs vs PandaDoc comparison details specific capability differences around embeddability, API access, and white-labeling features.
3. Proposify — Design-Focused Proposal Creation for Brand-Conscious Teams
Proposify targets agencies and sales teams who prioritize visual design and brand control in their proposal documents. The platform offers granular layout control and section-level analytics that reveal exactly where prospects spend time reviewing proposals.
Standout Capabilities:
- Design-first editor with precise layout control for brand-perfectionist teams
- Section-level engagement tracking showing time spent on each proposal section
- Content library for reusable proposal blocks and team collaboration
- Built-in eSignature and Stripe payment integration
- Strong reputation for responsive customer support
Pricing Structure:
- Team Plan: $19/user/month billed annually, including up to 2 users
- Business: $41/user/month with unlimited sends, CRM integrations, and 3 collaborators
- Enterprise: $65/user/month (10-user minimum) with API access and SSO
Proposify serves a distinct market segment: teams where proposal aesthetics directly impact close rates. The platform’s design-conscious editor appeals to agencies and consultancies who view proposals as brand touchpoints rather than purely transactional documents.
4. GetAccept — Digital Sales Rooms with Video Personalization
GetAccept differentiates through video messaging capabilities and digital sales room functionality, positioning itself for sales teams managing complex B2B deals with multiple stakeholders. The platform maintains a 4.6/5 G2 rating focused on interactive buyer engagement.
Key Features:
- Video personalization enabling personalized video messages within proposals
- Digital sales rooms serving as centralized hubs for all deal-related documents
- Live chat capabilities for real-time communication during document review
- Mutual action plans for tracking complex multi-stakeholder deals
- eSignature and tracking capabilities with detailed analytics
Pricing Structure:
- Essential: $25/user/month with unlimited eSignatures and basic tracking
- Professional: $49/user/month (5-user minimum) with AI tools and mutual action plans
- Enterprise: Custom pricing with CPQ, Salesforce integration, and advanced security
GetAccept serves sales organizations focused on buyer engagement and deal acceleration through multimedia content. The platform’s video messaging capabilities address use cases where personal connection influences deal outcomes. API access is available as an add-on for Professional plans or included with Enterprise.
5. Better Proposals — Streamlined Proposal Creation for Speed and Efficiency
Better Proposals focuses on rapid proposal creation for freelancers and small teams who prioritize speed over extensive customization. The platform offers a straightforward editor with quick proposal generation capabilities.
Core Features:
- Template gallery with pre-designed proposal layouts
- Quick proposal creation workflow optimized for speed
- Built-in eSignatures and payment integrations
- Proposal analytics showing open rates and engagement
- CRM integrations for workflow automation
Pricing Structure:
- Starter: $19/user/month (billed annually) or $29/user/month (billed monthly)
- Premium: $29/user/month (billed annually) or $39/user/month (billed monthly) with unlimited documents
- Enterprise: $49/user/month (billed annually) or $59/user/month (billed monthly) with advanced features
Better Proposals serves freelancers, consultants, and small agencies who need functional proposal software without enterprise complexity. The platform’s value lies in simplicity and speed rather than advanced customization or embeddability.
6. DocuSign — Enterprise eSignature Standard for Large Organizations
DocuSign maintains significant market presence in the eSignature category, serving enterprise organizations with established compliance and security requirements. The platform offers broad third-party integrations and multi-language support for global deployments.
Enterprise Capabilities:
- Extensive integration ecosystem with major business applications
- Multi-language support for international operations
- Notary services for documents requiring notarization
- Native mobile SDKs for iOS and Android applications
- Enterprise security and compliance certifications
Pricing Structure:
- Personal: $10/user/month ($120 billed annually)
- Standard: $25/user/month ($300 billed annually)
- Business Pro: $40/user/month ($480 billed annually)
- Enhanced plans: Custom pricing with advanced administration and security
For organizations comparing enterprise options, the Verdocs vs DocuSign comparison examines differences in embeddability, white-labeling, and developer experience.
Choosing the Right Qwilr Alternative
The optimal choice depends on your specific requirements around embeddability, white-labeling, API access, and target use cases:
Choose Verdocs when you need:
- Embeddable web components for custom application integration
- White-label capabilities with full brand control
- Free API and SDK access for development
- Microsoft ecosystem integration (Teams, Power Platform, Dynamics 365)
- Platform pricing for ISV resale models
Choose PandaDoc when you need:
- All-in-one document suite for proposals, contracts, and quotes
- Broad CRM integration support
- Advanced workflow automation
Choose Proposify when you need:
- Design-focused proposal editing
- Section-level engagement analytics
- Agency-oriented collaboration features
Choose GetAccept when you need:
- Video personalization in proposals
- Digital sales rooms for complex deals
- Interactive buyer engagement features
Choose Better Proposals when you need:
- Fast, simple proposal creation
- Budget-friendly pricing
- Minimal learning curve
Choose DocuSign when you need:
- Enterprise-scale deployment
- Multi-language support
- Notary services
Frequently Asked Questions
What makes an eSignature platform truly embeddable versus iframe-based?
Truly embeddable platforms like Verdocs provide web components that developers can style, customize, and integrate directly into their application’s UI using native framework wrappers for React, Angular, and Vue. This approach maintains your application’s look and feel, while iframe-based implementations create isolated experiences that can limit customization options and break brand continuity.
Can I fully customize the branding of eSignature experiences with document workflow platforms?
White-labeling capabilities vary significantly across platforms. Verdocs offers complete white-labeling covering email templates, embed styling, and signing certificate customization through modular HSM support. Most competitors restrict white-labeling to enterprise tiers or offer only partial branding control. For example, Qwilr’s custom branding is included in its $59/user Enterprise tier (with a 10-user minimum) or available as a Business add-on (+$10/user/month with a 5-user minimum).
Are there freemium options available for document and proposal software?
Verdocs provides a freemium tier with 25 envelopes per month, 5 templates, and unlimited test documents—with no credit card required and full API access included. PandaDoc offers 60 documents per year on its free tier (approximately 5 per month) with restricted features. Qwilr, Proposify, and GetAccept do not offer free tiers, requiring paid subscriptions starting at $19-35 per user monthly.
What security and compliance standards should I look for in an eSignature platform?
For legally-binding electronic signatures in the United States, platforms should comply with the E-SIGN Act and UETA regulations. Look for SOC 2 Type 1 certification as evidence of information security controls. Verdocs provides additional security through PKI digital signatures using 2048 RSA encryption, documents stored with tamper-proof seals, comprehensive audit trails, and encryption keys stored in secure Hardware Security Modules (HSMs). Physical infrastructure should be hosted on established cloud platforms like Amazon AWS or Microsoft Azure.
How important is API access for integrating document workflows into existing applications?
API access is critical for development teams building document capabilities into custom applications. The key consideration is whether API access requires enterprise-tier pricing or additional costs. Verdocs includes full API and SDK access on its free tier, enabling developers to prototype and launch without financial commitment. Other platforms may restrict API access to higher-tier plans or require separate add-ons, potentially adding significant costs before development begins. For teams evaluating technical integration requirements, this pricing difference significantly impacts total cost of ownership.